Privacy Policy

WHO IS AN CONTROLLER OF YOUR PERSONAL DATA AND HOW CAN YOU CONTACT US?

We are the the controller of your personal data. This means that we decide how and for what purposes your personal data that you provided to us is processed. We want you to know that we make every effort to ensure that your personal information is safe. We do not provide personal data entrusted to us for payment.

If you have any questions regarding the processing of your personal data by us, please contact us using the contact details below:

Indeon Sp. z o. o., Knurów (44-190), ul. Niepodległości 14, lok. 1, 2, Poland
e-mail: [email protected], phone: +48 574 064 084

HOW DO WE PROCESS YOUR PERSONAL DATA?

In connection with our business, we process personal data of different people for different purposes, to a different extent and on a different legal basis set out in the GDPR. In order to provide you with the most transparent information, we have grouped this information by referring to the purpose of processing your personal data.

WHAT TERMS WE USE IN THE PRIVACY POLICY?

Personal data – means any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person;

We – Indeon Sp. z o.o., ul. Niepodległości 14, room 1, 2, 44-190 Knurów, registered in the District Court in Gliwice, X Commercial Division of the National Court Register, under KRS number 0000511779, the share capital is PLN 10,000.00, VAT No. PL9691612614.

You, your – every natural person with whom we have a legal relationship.

GDPR– Regulation of the European Parliament and of the Council (EU) 2016/679 of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC 95/46/EC (General Data Protection Regulation)

Website – websites we run, including: www.indeon.net, www.indeon.pl.

Recipients of your personal data – entities to which we may transfer part of your personal data in connection with the performance of certain activities or services on our order. These entities can not do anything with your personal data unless we instruct them and only in the scope indicated by us. They will store your personal data securely and only for the period that we indicate to them or as required by applicable law.

COOPERATING ENTITIES

I. The Purpose of processing

We process your personal data in order to execution of a binding contract or implementation of a collaborative relationship

Processing period
We process your personal data for this purpose until the contract between us or the settlement of mutual obligations ends and for the limitation period applicable to the type of contract concluded.

Legal basis
Indispensable for the performance of the contract or the implementation of our cooperation (Article 6 (1) (b) of the GDPR).

II. The purpose of processing

We process your personal data in order to fulfill our legal obligation to keep accounting records, in the form of VAT invoices or other regulations required by law. This obligation is imposed on us by the applicable legal act.

Processing period

We process your personal data for this purpose for 5 years period which starts from the beginning of the year following the financial year in which the documentation was created.

Legal basis

Compliance with the legal obligation (Article 74 paragraph 2 point 8 of the Accounting Act in connection with Article 6 (1) (c) of the GDPR).

III. The purpose of processing

We process your personal data in order to assess your payment credibility in connection with the conclusion and performance of a contract or the cooperation that binds us, and also to establish, investigate or defend against claims.

Processing period

Your personal data is processed for the purpose of assessing payment credibility in connection with the conclusion and performance of a contract or binding cooperation between us for the duration of the contract between us and the execution of the agreement concluded. Personal data to establish, investigate or defend against claims are processed for a period of 3 years or 10 years (the length of the period depends on whether both parties are entrepreneurs or not).

Legal basis

Our legitimate interest in verifying and assessing the reliability of our contractors and having personal data that will allow us to determine, assert or defend against claims, including clients and third parties (Article 6 (1) letter f GDPR).

Categories of recipients of your personal data

a) Entities providing accounting services

We use the services of entities providing professional accounting and billing services.

b) IT service providers

We use the services of entities that professionally provide IT services. We want your personal data to be secure, up-to-date and confidential.

c) Professional legal advisors and entities dealing in debt collection

We use the services of entities that provide professional auditing services to us, related to legal assistance and the recovery of receivables resulting from legal relationships that connect us with our contractors

d) Entities operating postal or courier

We use the services of entities that professionally provide postal or courier services.

REPRESENTATIVES OF CONTRACTORS

Categories of personal data

We process only your personal data such as: name, surname, the employer, position, address of the place of employment, business phone and business e-mail.

Source of personal data

Your personal data has been made available to us by the entity with whom we cooperate based on a contract or other binding arrangement and to which you are an employee or representative.

The purpose of processing

We process your personal data in order to comply with our obligations under the legal relationship with the entity you are an employee or representative.

Processing period

We process your personal data for this purpose until it ends, settlement and expiration of limitation period for claims regarding our cooperation with the entity which you are an employee or representative, or until you raise objections only if we acknowledge Your legitimacy to this.  

Legal basis

Our legitimate interest, based on the implementation of our agreements and legal relationships with the entity which you are an employee or representative (Article 6 (1) letter f).

Categories of recipients of your personal data

a) IT service providers

We use the services of entities that professionally provide IT services. We want your personal data to be secure, up-to-date and confidential.

b) Professional legal advisors

We use the services of entities that provide us with professional services related to legal assistance.

c) Entities operating postal or courier

We use the services of entities that professionally provide postal or courier services.

CANDIDATES FOR WORK

I. The Purpose of processing

We process your personal data in the form of: first name (surname), surname, first name of your parents, date of birth, place of residence (address for correspondence), your education and the course of previous employment in order to carry out the recruitment process.

Processing period

We process your personal data for this purpose until the recruitment process is completed, resulting in admission or refusal to work.

Legal basis

Compliance with the legal obligation (Article 22 ‘ § 1 of the Labor Code in connection with Article 6 (1) (c) of the GDPR).

II. The purpose of processing

We process your personal data, other than mentioned above, indicated by you in the submitted recruitment application in order to carry out the recruitment process.

Processing period

We process your personal data for this purpose until the end of the recruitment process resulting in the acceptance or refusal to accept or resign your consent to the processing of your personal data for this purpose.

Legal basis

Voluntary consent (Article 6 (1) (a) of the GDPR).

III. The purpose of processing

If you have agreed to this, we process your personal data for the purposes of future recruitment processes.

Processing period

We process your personal data for this purpose until the completion of our recruitment processes for positions corresponding to your interests, experience and the education or withdrawal of your consent to the processing of your personal data for this purpose.

Legal basis

Voluntary consent (Article 6 (1) and GDPR).

Categories of recipients of your personal data

a) Entities providing recruitment

We use the services of entities that provide a safe and convenient opportunity to conduct the recruitment process, in accordance with the regulations of these entities’ services.

b) Entities providing service and security to the Website    

We use the services of entities that ensure professional operation of the Website and the security of your personal data. In order to guarantee the quality of these services, these entities process the IP addresses of people who visit the Website in order to search job offers.

c) IT service providers

We use the services of entities that professionally provide IT services. We want your personal data to be secure, up-to-date and confidential.

PERSONS VISITING OUR OFFICE

The purpose of processing

We process your personal data in order to ensure the security of information and documents, our employees and guests, as well as limit visits so-called unwanted people, due to your visits to our office.

Processing period

We process your personal data for this purpose only for the period necessary to ensure the above-mentioned security, but no longer than one year from the visit of our office or until you object to the processing of your personal data and acknowledge its legitimacy.

Legal basis

Our legitimate interest in the protection of information, documentation and security of our employees and guests in our office (Article 6 (1) letter f).

CONTACT FORM ON THE WEBSITE

The purpose of processing

We process your personal data in order to service your inquiry and provide an answer. eg. preparation of the valuation of our services.

Processing period

Your personal data will be deleted by us in case of effective opposition by you or for the purpose of processing.

Legal basis

Our legitimate interest, in the form of allowing the conclusion of a contract for a limited period of time without the need to repeat the valuation, because you can make a decision about using our service after receiving the valuation (Article 6 (1) letter f GDPR).

Categories of recipients of your personal data

a) Entities providing service and security to the Website

We use the services of entities that ensure professional operation of the Website and the security of your personal data. In order to guarantee the quality of these services, these entities process the IP addresses of people who visit our Website.

b) IT service providers

We use the services of entities that professionally provide IT services. We want your personal data to be secure, up-to-date and confidential.

DIRECT MARKETING OF OUR PRODUCTS AND SERVICES

The purpose of processing

We may process your personal data such as: first name, last name, e-mail address, in order to send you direct marketing about our business using the e-mail address provided by you.

Processing period

We will process your personal information for this purpose as long as you do not object to their receipt.

Legal basis

Our legitimate interest in providing information about our activities including our products and services (Article 6 (1) letter f GDPR).

Categories of recipients of your personal data

a) Entities providing service and security to the Website

We use the services of entities that ensure professional operation of the Website and the security of your personal data. In order to guarantee the quality of these services, these entities process the IP addresses of people who visit our Website.

b) IT service providers

We use the services of entities that professionally provide IT services. We want your personal data to be secure, up-to-date and confidential.

WHAT ARE YOUR RIGHTS FROM RELATION TO THE PROCESSING OF YOUR PERSONAL DATA?

We ensure the implementation of your rights listed below. You can implement your rights by submitting your request using the contact details we have indicated.

The right to withdraw consent

You have the right to withdraw any consent you gave us for the processing of your personal data at any time. The withdrawal of your consent has effect since its withdrawal. Withdrawal of consent does not affect the processing of your personal data carried out by us in accordance with the law before its withdrawal.

Withdrawal of consent does not entail any negative consequences for you. However, it may prevent you from continuing to do our actions on your behalf or using our functionalities which we can only legally provide with your consent.

Legal basis: Article 7 par. 3 GDPR

The right to object to the use of personal data

You have the right to object to the processing of your personal data at any time, if we process it based on our legitimate interest, for example in connection with sending you information about our new activities and initiatives, including profiling based on this basis.

If your objection turns out to be justified and we have no other legal basis to process your personal data, we will delete your information for which you objected.  

If you oppose to be send marketing information, we will stop sending you this type of information.

Legal basis: Article. 21 GDPR.

The right to delete personal data (“the right to be forgotten”)

You have the right to request the removal of all or some of your personal data.

Despite the request to delete your personal data, in connection with opposition or withdrawal of consent, we may retain certain personal data to the extent necessary to establish, investigate or defend any claims related to the processing of your personal data. This applies in particular to personal data including: name, surname and information about your consents or activity history, which we retain for purposes of handling complaints and claims related to the processing of your personal data by us in connection with the legal relationship between us. We will process your personal data for this purpose for a period of 10 years from the end of the legal relationship between us.

The legal basis for us to process your personal data for this purpose is our legitimate interest (Article 6 (1) letter f).

Legal basis: Article. 17 THE DGPR.

The right to limit the processing of personal data

You have the right to request a restriction on the processing of your personal data. If you submit such a request, we will prevent you from using certain functionalities or services that will result in the processing of the requested data until we process your request. We will also not send any messages to you, including marketing ones.

Legal basis: Article. 18 DGPR.

The right to access personal data

You have the right to obtain confirmation from us whether we process your personal data, and if this is the case, you have the right to:

a) get access to your personal data;

b) obtain information about the purposes of processing, categories of personal data being processed, the recipients or categories of recipients of this data, the planned period of storage of your data or criteria for determining this period, about your rights under the GDPR and the right to lodge a complaint to the supervisory authority, the source of these data, on automated decision-making, including profiling and safeguards applied in connection with the transfer of these data outside the European Union;

c) obtain a copy of your personal data, under the conditions indicated in the GDPR.

Legal basis: Article. 15 THE GDPR.

The right to rectify personal data

You have the right to request us to rectify your personal data when they are inconsistent with the actual state and the right to have incomplete personal data completed.

Legal basis: Article. 16 THE GDPR.

The right to data portability

You have the right to receive your personal data that you provided to us and then send it to another personal data administrator of your choice.

You also have the right to request that personal data be sent by us directly to such other administrator, if it is technically possible.

Legal basis: Article. 20 GDPR.

The right to lodge a complaint

You can lodge  complaints, questions and requests regarding the processing of your personal data and the implementation of your rights.

If you believe that your right to the protection of personal data or other rights granted to you by GDPR have been violated, you have the right to lodge a complaint with the competent supervisory authority.

Legal basis: Article. 13 para. 2 lit. d) GDPR.

IS THE SUBMISSION OF YOUR PERSONAL DATA COMPULSORY?

Providing your personal data by you is not mandatory. However, it is necessary to implement the legal relationship that binds us.

If you do not agree to receive information about our initiatives and proposals at the e-mail address provided by you, we will not be able to send you such information.

SURFACING OF PERSONAL DATA OF PERSONS VISITING THE WEBSITE

We use technologies such as cookies for statistical purposes, analysis and research of traffic on the Website, individualized content and advertising, and provision of social networking tools. In this regard, you can be profiled. Detailed information on this subject is available below.

The term “cookie” is defined as all technologies that store and use information on the device on which you visit the Website, e.g. on a computer or a mobile device. We also use technologies such as pixel tags and software packages embedded on our Website (more about them in the information below).

There are different types of cookies, e.g. cookies that are directly supported by us and cookies served on our behalf, e.g. by companies analyzing data for us. In addition, there are cookies that operate for a limited time, including those that only work until the browser is closed. They are automatically deleted when you close your browser. Other files of this type are so-called persistent cookies that are not deleted when you close your browser. They are used, for example, to recognize your device when you visit the Website again.

Below you will find information which cookies we use and what is the purpose of their use.

Server logs and IP address memorization

The use of the Site involves the transmission of queries to the server on which the Site is stored. Each query addressed to the server is saved in the server logs. Logs include user’s IP address, server date and time, information about the web browser and operating system used by the user. Logs are saved and stored on the server. The data stored in the server logs are not associated with specific people using the Site and are not used by us to identify the visitor to the Site. Server logs are only auxiliary material used to administer the Site, and their content is not disclosed to anyone except those authorized to administer the server. This data will also be used to create statistics that we use to assess the usefulness of the Website and its optimization.

What third party cookies are used?

The following third party cookies are used on our website:

Google Analytics,
Google Tag Manager,
Google Ads,
Disqus,
YouTube.

Details on individual third party cookies are described below.

Google Analytics – details

We use the Google Analytics tool provided by Google LLC, 1600 Amphitheater Parkway, Mountain View, CA 94043, USA. We carry out activities in this area based on our legitimate interest, consisting in the creation of statistics and their analysis in order to optimize our websites.

In order to use Google Analytics, we have implemented a special Google Analytics tracking code in the code of our website. The tracking code uses Google LLC cookies for the Google Analytics service. You can block the Google Analytics tracking code at any time by installing the browser add-on provided by Google: https://tools.google.com/dlpage/gaoptout .

Google Analytics automatically collects information about your use of our website. The information collected in this way is most often transferred to Google servers, which can be located all over the world and stored there.

Due to the IP anonymization activated by us, your IP address is shortened before forwarding. Only in exceptional cases is the full IP address sent to Google servers and shortened there. The anonymized IP address provided by your browser as part of Google Analytics is, as a rule, not combined with other Google data.

We emphasize that as part of Google Analytics we do not collect any data that would allow your identification. Therefore, the data collected as part of Google Analytics is not personal data for us. The information we have access to as part of Google Analytics is, in particular:

  • information about the operating system and web browser you use,
  • subpages you browse on our website,
  • time spent on our website and its subpages,
  • transitions between individual subpages,
  • the source from which you go to our site.

In addition, as part of Google Analytics, we use the following Advertising Functions:

  • demographic and interest reports,
  • remarketing,
  • advertising reporting functions, user-ID.

As part of the Advertising Functions, we also do not collect personal data. The information we have access to is, in particular:

  • the age range you are in,
  • Your gender
  • Your approximate location limited to the town,
  • Your interests based on your online activity.

Google Analytics and Google Analytics 360 services have been certified by the independent security standard ISO 27001. ISO 27001 is one of the most recognized standards in the world and certifies compliance with the relevant requirements by systems that support Google Analytics and Google Analytics 360.

If you are interested in details related to Google’s use of data from websites and applications that use Google services, we encourage you to read this information: https://policies.google.com/technologies/partner-sites .

Google Tag Manager – details

We use the Google Tag Manager tool provided by Google LLC, 1600 Amphitheater Parkway, Mountain View, CA 94043, USA and enabling tag management, i.e. small pieces of code, thanks to which we control user traffic and behavior, collect information on the effectiveness of advertising, and take steps to improve our website. Google Tag Manager does not collect any information that allows your identification, however, this tool triggers other tags, which in turn may collect data.

Google Ads – details

We use remarketing functions available as part of the Google Ads system operated by Google Ireland Limited, a company registered and operating in accordance with the laws of Ireland (registration number: 368047), Gordon House, Barrow Street, Dublin 4, Ireland. We carry out activities in this area based on our legitimate interest, consisting in the marketing of our own products or services.

When you visit our website, a Google cookie remarketing file is automatically left on your device, which collects information about your activity on our website. Thanks to the information collected in this way, we are able to display advertisements to you within the Google network depending on your behavior on our website. For example, if you display a product, information about this fact will be recorded by the remarketing cookie file, which will allow us to send you an advertisement about that product or any other that we deem appropriate. This advertisement will be displayed to you within the Google network while you use the Internet, browse other websites, etc.

We emphasize that when using Google Ads, we do not collect any data that would allow your identification. Any compilation of data in such a way that they acquire the nature of personal data may be made on the part of Google, but in this respect we are no longer responsible for it, because Google carries out these activities on the basis of a contract concluded with you as a user of Google services. By using Google Ads, we are only able to define the audience we would like our ads to reach. On this basis, Google decides when and how to present our ad to you.

Further processing of the information takes place only if you have consented to Google to link your browsing history with your account and to use the information from your Google account to personalize the advertisements displayed on websites. In this case, Google will use your data to create and define lists of target groups for remarketing purposes on various devices. To this end, Google combines the temporarily collected information with other data it holds to form target groups.

If you do not want to receive personalized ads, you can manage your ad settings directly on the Google side: https://adssettings.google.com/ .

If you are interested in details related to Google’s use of data from websites and applications that use Google services, we encourage you to read this information: https://policies.google.com/technologies/partner-sites .

Disqus – details

Our website uses the Disqus comment system operated by an external entity, i.e. Disqus, Inc., 717 Market St San Francisco, CA 94103, USA.

When you view a page with comments powered by Disqus, Disqus sends one or more cookies to your device that identify your web browser. Disqus cookies are responsible for the proper functioning of the comment system, in particular, they improve the login process. As part of Disqus cookies, information on how you use our website is also collected (e.g. subpages you visit, links on which you click) in order to analyze your activity and personalize the content displayed to you within the Disqus system, including advertisements.

If Disqus displays advertisements, it uses technologies that support this process, such as Google, Polymorph, ServeBid, which can set cookies for the purposes of personalizing marketing, linking advertisements with subsequent activities, limiting how often individual advertisements are displayed to you.

Remember that you use the Disqus comment system as its own user, based on the Disqus regulations and privacy policy. Disqus is an independent entity that provides services to you by electronic means. Details on the rules of using the Disqus system, including privacy protection, can be found in the documents provided directly by Disqus:

YouTube – details

Our pages may contain YouTube widgets that allow you to play recordings available on YouTube directly from our pages. YouTube is operated by Google LLC.

Videos are embedded on the website in the privacy protection mode. Based on the information provided by YouTube, this means that no cookies are stored on your device, and Google does not collect any information about you until you play the recording.

When you play the recording, YouTube saves cookies on your device and receives information that you have played the recording from a specific website, even if you do not have a Google account or are not currently logged in. If you are logged in to your Google account, this service provider will be able to directly assign the visit to our website to your account. The purpose and scope of data collection and their further processing and use by Google, as well as the possibility of contact and your rights in this regard and the possibility of making settings to protect your privacy are described in the Google privacy policy.

If you do not want Google to assign data collected during video playback directly to your profile, you must log out of your account before playing the video. You can also completely prevent loading of plugins on the website by using appropriate extensions for your browser, e.g. blocking scripts.

The information collected as part of cookies related to YouTube videos embedded on our websites is used by Google to ensure the proper and safe functioning of the widget, to analyze and optimize the services provided by YouTube, as well as for personalization and advertising purposes.

Remember that while playing the recordings available on YouTube, you are using the services provided electronically by Google LLC. Google LLC is an independent, independent entity providing electronic services to you. Details on the rules of using YouTube, including privacy protection, can be found in documents provided directly by YouTube:

WILL YOUR PERSONAL DATA BE ACCESSIBLE TO COUNTRIES IN THE EUROPEAN ECONOMIC AREA?

In our activity, we use various popular services and technologies offered by such entities as Facebook, Microsoft, Google and Zendesk. These companies are based on the European Union and are therefore treated as third countries in the light of the provisions of the GDPR.

We assure you that when using services and technologies, we only transfer personal data to entities from the United States and only those who joined Privacy Shield, based on the decision of the European Commission of July 12, 2016 – more information can be found on the page European Commission available at https://ec.europa.eu/info/law/law-topic/data-protection/data-transfers-outside-eu/eu-us-privacy-shield_pl Entities that have joined the Privacy Shield guarantee that they will comply with the high standards of personal data protection that are in force in the European Union, that is why using their services and technologies offered in the processing of personal data is legal. More information on the Privacy Shield program can be found at www.privacyshield.gov.

We will provide you with additional explanations regarding the transfer of personal data. You have the right to obtain a copy of your personal data transferred to a third country at any time.

CHANGES IN THE PRIVACY POLICY

Depending on our needs, we can change and supplement the Privacy Policy. We will inform you of any changes or additions by posting relevant information on the Website, and in the case of significant changes, we can also send you separate notifications to the email address provided by you.

CONTACT WITH THE SERVICE ADMINISTRATOR 

We make every effort to enable users to submit any comments, suggestions, tips and objections to the data processing policy adopted by us. All issues related to the content of this Policy should be sent to the e-mail address: [email protected] or [email protected]

Fulfilling the regulation of art. 13 sec. 1 lit. b GDPR, we indicate that we have appointed the Personal Data Protection Inspector, with whom interested Users can contact by e-mail at the following e-mail address: [email protected]

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